PRODUCTS
ASBESTOS MANAGEMENT SUITE

Are you responsible for managing asbestos? Do you need to maintain compliance with asbestos regulations but find it challenging? Asbestos Web Tracker might be the solution you are looking for.

























OVERVIEW

Asbestos Web Tracker makes it very easy for anyone to search for key information on asbestos from an online portal, accessible through your desktop and mobile devices. To use this application, all that is required is a web browser. No further installation of any specific software is needed.
DATA COLLECTION

We have three different options for you to complete your surveys and make your data available on AWT

Option 1 Using an application that runs on your tablet

Option 2 Entering data directly on the AWT portal, which can be done from your desktop or on site
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Option 3 Upload your data using an XML format. This means you are free to use your own survey program and load the data into AWT
DASHBOARD

Once the data is made available on AWT, you can easily access it and have different views supporting you with taking key business decisions. For example, you can see how many properties have been surveyed, what type of surveys have been done, when they were surveyed, what is the risk summary, your historical survey program and your future survey and re-inspection schedules.
PROPERTY TREE

As well as summary information, you have an easy facility for your caretakers to view information on specific locations within the properties and have access to all support documents like photos, certificates, drawings, lab certifications and historical audit.
E-MAIL/EXPORT TO EXCEL

Throughout the AWT, there is an E-Mail facility everywhere you'd want to send important information through an E-Mail. For example, you want to find our general information about all the properties within the database, so you run a query against the whole property database. You have the information on the screen of your computer, but you want someone else to have this information too. AWT can help you do this. You can simply click E-Mail, and send all the information that is present on your screen, or you can even export this information to an Excel format document and share it with relevant parties.
MAINTENANCE LOG

There is also an electronic maintenance log that can be used to assist you in tracking all maintenance activities. For example, if you want to make sure that all your contractors are accessing the register before commencing the work, the maintenance log is the solution for you. On the maintenance log you can specify the location where maintenance is taking place, when it is due to start and finish, load up risk assessment documents, photos and videos. Within the same screen you will have information on asbestos on the selected location and access to all required supporting documents. The system keeps track of all contractors checking the register before commencing the job. This way you can see who is and who is not checking the register.
PHOTO SEARCH

If searching by location is not what you like, you can also search through all the photos within a property and by a simple click access key information such as location or asbestos status.

FIRE SAFETY SYSTEM

OVERVIEW

Do you know what you need to do to comply with fire regulations, but find managing all the assessments and actions challenging? Do you have difficulty auditing and tracking your fire regulation actions? Do you have multiple Excel files and other documents and need an integrated solution to make your compliance procedures consistent? Then our Fire Safety System (FSS) will help.

The Fire Safety System is a comprehensive fire management information system which fully supports recording and storage of all fire assessment findings, including information on trained and responsible people, control measure implementation plans and much more.

The Fire Safety System will assist you to record and manage control measures to remain effective and provides action management so you can regularly monitor your systems and effectively implement control measures.

HOW FSS HELPS

Do you have responsibility for managing fire management compliance for a number of properties? Do you face challenges to keep track of all the assessments, fire drills, tests and inspection of fire equipment? FSS offers facilities to overcome all these challenges and more. You can store information on all fire assessment measures, including testing and inspections, all in a central repository. The mobile data collection feature helps you carry out assessment, testing and inspection on all your equipmpent. The action management module helps ensure that you meet crucial assessment, testing and inspection dates, simply by providing visibility to track your fire compliance management.

FEATURES

FSS provides the facility for your assessors to collect information remotely on a handheld device. Using FSS you can record information on all your fire assessments. The system gives template assessment questions for many different properties. For example, FSS provides a facility for your assessors to collect information remotely on a handheld device. Using the FSS, you can record information on all your fire assessments. The system gives template assessment questions for many different properties. For example:

  • Theatre, cinemas and similar premises
  • Educational premises
  • Healthcare premises
  • Residential care premises
  • Small and medium places of assembly
  • Transport premises and facilities
  • Factories and warehouses
  • Sleeping accommodations
  • Large places of assembly
  • Offices and shops

FSS provides facilities for you to configure the assessment questions, responses, scores and suggested recommendations. You can either create or import information about your property. The system provides capability to import property and assets. All that's required is that the data be saved in a common file format (e.g. csv, xml).

Once your property and fire equipment are created in the system, FSS provides you with the facility to assign equipment types, testing and inspection frequency. An alert system will notify you when any assessment, testing or inspection is due.

Using the action management feature, you can allocate resources for implementation of actions, including the expected start date. The system then notifies the resource and person responsible for managing compliance with all scheduled actions.

FSS is equipped with a tracking module that keeps an audit of all assessments, actions and changes. You can simply review any created action to learn how the action was altered over time. This feature will ease your job checking and monitoring.

With the FSS you have the ability to make data available to all stakeholders via secure web site. This means your stakeholders have access to importand data 24/7.

HOW IT WORKS

The database is configured based on your business processes. The labels and drop down menus are changed to match your requirements. Based on results of an initial survey, all assets required to be assessed as part of fire regulation compliance are either created or imported from your assed management system. The import facility for assets provides routines to read from all common data formats. This application can run either on your computer or on a mobile device.


COMPLIANCE MANAGEMENT SYSTEM

OVERVIEW


Compliance is now such a critical issue that it is no surprise that an effective compliance system is one of the best investments a company can make. Organisations must ensure that their employees meet all current legal and regulatory requirements. Organisations must comply with an ever-increasing number of regulatory mandates. And regulatory compliance involves a complex information flow and document management from creating, monitoring and tracking information ro reporting and illustrating audit trails.
JOB MANAGEMENT SYSTEM

OVERVIEW

Are you responsible for managing surveys, audits or assessments? Does your job require you to decide what surveys need to be done and then allocate those jobs to responsible employees? Do you spend more time back in the office processing survey data than you do on site, completing important surveys or management activities? Are you pulled and pushed between on site and backlogged office work? Are you challenged to maintain clear visibility on survey progress? Do you have difficulty accessing live data that informs you on key performance indicators like survey cycle time, survey errors and individual productivity? Job Management System (JMS) will help you obtain all this information and more. JMS is a cloud application which lets you log jobs and track them through all stages. JMS gives you progress visibility so you can identify bottlenecks during the full life cycle of a job.

HOW JMS HELPS

Does allocation jobs or batches of jobs to surveyors fall on your shoulders? Do you need to know how jobs are allocated, who's responsible and the current status of a job? The Job Management System offers clear visibility of how all your jobs are progressing. That means you can produce KPI progress reports, identify bottlenecks and make good data-based decisions.

FEATURES

JMS offers a variety of features, which include:

  • A facility to upload survey data
  • Automatically produce a receipt after successfully uploading survey data, confirming all jobs that were uploaded. The system assigns reference numbers to make jobs easy to track
  • Providing of information about the stage of a job for each project. JMS automatically alerts stakeholders on job progress via E-Mail
  • Surveyors are given access to the survey report of each job. With this interface surveyors can either accept or reject a survey and provide feedback on completion and accuracy
  • Project managers and surveyors receive a weekly KPI report, informing them about the progress of a job and how well the agreed upon targets are being met


HOW IT WORKS

  • The Job Management System provides the capability for surveyors to upload survey data into a central web repository
  • JMS provides receipts for surveyors, confirming what has been uploaded
  • Data from survey jobs are checked for completion and imported to the central database
  • Based on predefined parameters, survey reports are generated and made available for surveyors to check and approve
  • Upon approval of the QC report, data are made available for review via web





LEGIONELLA MANAGEMENT SYSTEM

OVERVIEW

Are you charged with the duty to manage compliance for legionella regulations? Do you have mane assessment forms provided by different consultants and need a system and structure to track compliance? Then our Legionella Management System (LMS) will help you. LMS is a comprehensive management and reporting information system which fully supports recording and storage of all legionella assessment findings, performing risk assessments to the control of legionella bacteria in water systems approved code of practice & guidance. LMS provides facilityes to identify and assess the source of risk. For example, you receive information on conditions for water temperature between 20-45°C, schemes for preventing and controlling the risk and facilities to implement, manage and monitor precautions. LMS will assist you in recording and managing control measures to remain effective and gives you action management to regularly monitor systems and control measures. 

HOW LMS HELPS

The Legionella Management System will bring a consistent recording, managing and monitoring system to your organisation. You probably have one or more consultants doing the assessment for you. each consultant probably has their own assessment and reporting format. You would agree that reporting on data collected in different format and framework is a challenge. Using LMS you have all your data stored centrally and consistently. This means you know where to go check for information and you will hav einformation recorded in a consistent way. Using the LMS you will have information on all your cooling tower systems and hot and cold water systems so you have a central location for any information required. LMS will provide you with a framework to assess and monitor how you are complying.

FEATURES

  • The Legionella Management System provides facilities for your assessors to collect information remotely on a handheld device
  • Using LMS you can record information about water systems incorporating a cooling tower, water systems incorporating an evaporative condenser, hot and cold water systems and other plants and systems containing water which is likely to exceed 20°C and release a spray of aerosol during operations or maintenance
  • The system lets you identify high risk areas like cooling towers, evaporative condensers and hot and cold water systems
  • You can attach drawings to your assessment showing information about a water system, including all plant/equipment and components associated with that system, e.g., all associated pipe work, pumps, feed tanks, valves, showers, heat exchangers, quench tanks, chillers, etc.
  • For each potential source of risk the system helps you record information on the particular means by which exposure to legionella bacteria is to be prevented, or if prevention is not reasonably practicable, the particular means by which risk from exposure to legionella bacteria is to be controlled
  • For each assessment you can specify the risk level and a control measure, such as further assessment, should the risk be significant and likely to increase
  • LMS will provide you with a facility for viewing all identified risks, level of severity and control measures against the risks. Using the audit feature, you can review all historical assessments and changes
  • You can record information about the presence and numbers of people who may be exposed, especially on premises where occupants are particularly vulnerable
  • The system gives you opportunities to record information on site surveys for all the water systems. You can include an up-to-date drawings/diagrams showing the layout of the plant or system, including any parts temporarily out of use
  • Against each of the identified assets you can indicate which parts of the water system, for example, which specific equipment and services may pose a risk to employees or others
  • LMS gives you facility to publicise to employees that a legionella risk assessment has been performed to ensure that employees are well informed about the measures and actions taken to control risks
  • LMS lets you record information about the next assessment date
  • LMS will provide facilities to store information on who is responsible to implement the control measures and status of progress
  • LMS will give you facilities to record information about the people responsible for day-to-day control of any identified risks from legionella bacteria

HOW IT WORKS

The database is configured based on your business processes. Labels and drop down menus will be developed to match your requirements. Based on the results of an initial survey, all your assets required to be assessed as part of compliance with the legionella regulations are either created or imported from your asset management system. The import facility for assets will provide routines that can be read from all common data formats. This application can run either on your computer or on a mobile device.

Once data is imported into the database, you can run many of the standart and configurable reports to provide information to your stakeholders. LMS helps you make the information available and provides notifications and alerts to keep you up-to-date with regular reviews and assessments.









E-LEARNING ASBESTOS AWARENESS TRAINING

OVERVIEW

Is informing your people about Asbestos findings and decisions a challenge for you? Do you find keeping track of who has received asbestos training and who needs a refresher course tedious and time consuming? Is it logistically difficult to gather all your people in one location at a single time for Asbestos awareness training?

E-Learning Asbestos Awareness Training (EAAT) resolves those challenges. EAAT is a web-based application that includes text, voice, and animations. The training provides a central repository where you can store and track information about employees who need awareness training, which modules they have completed, and their final assessments. The system automatically notifies people when they need to retake the course - so you would no longer have to manage asbestos awareness training manually. We believe EAAT will reduce your training management time by at least 80%.

HOW EAAT HELPS

As part of compliance with the asbestos regulations, you must tell people about your findings and decisions. You are required to inform your employees, train maintenance workers to ask about asbestos at every job and establish a clear process of reporting problems so you can remedy defects. Implementing a training system, monitoring and tracking communication pose very difficult logistical issues. Using E-Learning Asbestos Awareness Training, you can provide all the required information to stakeholders 24/7. Using the management reporting system, you can ensure that all required parties have access to the requisite information, at a time and location that suits their schedules.

FEATURES

  • EAAT offers facilities for recording information about people who require awareness training
  • People receive automatic alerts via E-Mail when they need to take the training
  • The programme gives employees the ability to bookmark a course and complete it in between work activities
  • EAAT provides a management report showing who has completed the course
  • The content of the course is fully configurable to suit your organisational policies and procedures
  • You have the ability to read and listen to the course content
  • EAAT offers capability to complete a test at the end of training, to measure how well the required information has been learned
  • You can track everyone who completes training and their individual assessment scores

HOW IT WORKS


  • A list of all users required to take the test is either created by or imported into the system
  • Each user is given a login name and password. Users can reset their own passwords
  • E-Mail notifications are sent to each user
  • Each user logs into the system using a web browser
  • Each user then can complete the course in one or more attempts
  • The system records when each module is completed
  • Upon successful completion of the course, user knowledge is tested with an assessment course
  • Users must retake the assessment until all questions are answered successfully
  • The programme allows you to produce a management report to review employee progress towards completing the course




DOCUMENT CONVERSION SERVICE

OVERVIEW

The Document Conversion Service (DCS) offers on-the-spot retrieval solutions custom designed to fit your needs. Organise effectively - go paperless and increase productivity, performance and profits. 
 
WHO SHOULD TRY DCS? BUSINESSES THAT...
 
  • Have quantities of asbestos data stored in paper format
  • Use an asbestos database to manage information, BUT still maintain (and need to access) years worth of archived historical asbestos paper data
  • Need to retrieve information stored in a paper asbestos archive, but struggle to find and use documents efficiently
  • Need to organise multiple versions of asbestos survey reports from different consultants
  • Waste valuable staff time finding and retrieving historical asbestos survey reports
  • Need information stored electronically in a preferred database design
  • Have run out of on-site storage space
  • Seek a disaster recovery system for original documents
  • Want to maximise their software and hardware investments

THE DCS SOLUTION

If one or more of the above needs describe your business, DCS has a solution. We offer a range of options to meet your specifications. We can store documents as PDF files that you can access via web-based search fields. Even better, we can scan paper survey data to store in your preferred database format. Tailored solution design and development. All our solutions come with proven project implementation methods. We promise to enable on-demand information access and a paperless office - and we deliver. DCS is reliable, sustainable and scalable.
 
WE WILL...

  • Define your business needs for document conversion
  • Design a prototype to address your requirements
  • Develop a full-scale solution to perform the features and functions you need

Our mission is to create a unique solution for you, to streamline your business process and enhance productivity.
DATA COLLECTOR MOBILE

OVERVIEW

DCM or Data Collector Mobile is a mobile application for the Job Management System. Users can update and upload information on the go via their phones or tablets. The picture below describes the simple architecture of the Data Collector mobile.

ARCHITECTURE OF DCM